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Streamline your admin and enhance your tutoring.
Tutoring software that simplifies and connects all your tutoring processes in one place.
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Designed for all tutors
One platform whether you teach from home, run a centre, tutor online or run self-paced courses.
Private tutoring
Online booking, automatic invoices and a place to teach
For private tutorsTutoring centres
One schedule for every tutor, and payroll from lessons taught
For tutoring centresOnline tutoring
Inbuilt whiteboard, video and payments
For online tutorsSelf-paced courses
Drip-fed lessons, progress tracking and live classes
For course creators
Admin simplified
Enquiries, scheduling, payments and payroll in one system, with a learning platform built in.
From first enquiry to first lesson.
One pipeline for every new student and tutor. You set the steps; ClassQuill keeps everyone moving.
Also: your reviews and your own blog, on your own website, so families find you before they enquire
How onboarding worksYour website
Maths & English tutoring in Box Hill
Small groups and 1:1, Years 5–12. Qualified tutors and a free first consultation.
“Aarav went from a C to an A in two terms.” · Priya, parent
★ 4.9 · 120+ families
VCE & selective entryIn person or onlineTerm 4 enrolments open
Meet our tutors
MCMiaMathsJRJamesMaths · EnglishSWSophieScience
Book a free consultation
Your nameSarah Patel
Year levelYear 10
SubjectMaths
Preferred modeIn person
Send enquiry
✓
Thanks Sarah!
We'll be in touch today.
Year 10MathsIn person
4:12
Monday 6 October
✉Mail · now
New enquiry · Brightside TutoringSarah Patel · Year 10 Maths · In personIn ClassQuill · Enquiries
SP
Sarah Patel
From your website · 4:12pm
Schedule consultEnrol
Year 10MathsIn personBox Hill
✓New✓Contacted✓Consult booked✓Enrolled
AP
Aarav Patel
Student account
Year levelYear 10 ✓
SubjectMaths ✓
✉
Welcome email sent
Sarah sets her password and finishes her family steps
In ClassQuill · Matching
AP
Aarav Patel
Year 10 Maths
In person · weekdays
In person · weekdays
SWPossible match
Sophie Wong
ScienceFree Tue
JRGood match
James Ruiz
MathsOnline only
MCStrong matchAssign tutor✓ Assigned
Mia Chen
MathsTue & ThuIn person
Mia's available timesThis week
Tue 4:30pmThu 4:30pmThu 4:30pmThu 5:30pm
Book
16OctBooked
First lesson · Thu 4:30pm
In person · Mia + Aarav
✓
Mia Chen is now Aarav's tutor
On your students and Mia's · chat opened with the family
In ClassQuill · Onboarding
Your onboarding steps
TutorsFamilies
Working with children checkBlocks teaching
Sign your tutor agreementBlocks teaching
Child safety course + quizTeach now, approve later
Your question: which campuses can you work at?Required, doesn't block
Phone numberRequired, doesn't block
Emergency contactBlocks booking
Preferred lesson timesOptional
Your question: how did you hear about us?Optional
Who's where
3 tutors3 familiesTutorCheckAgreeCourseQMCMia Chen✓✓✓✓JRJames Ruiz✓✓!·SWSophie Wong✓···
Mia ChenReady to teach
James RuizTeaching · course to review
Sophie WongCan't teach · agreement
FamilyPhoneEmerg.TimesQSPPatel✓✓✓✓LNNguyen✓·✓·KLLee✓✓··
PatelReady to book
NguyenCan't book · emergency contact
LeeReady to book
Enquiries from your own website
A parent presses Enrol on your site and fills in your form, in your colours. You hear about it the moment it lands.
Book the term once. No clashes.
Pick a time that suits the tutor and the family, book every week in one go, and handle changes without a group-chat thread. Double-bookings are refused, and everyone hears what moved.
In ClassQuill · Calendar
MCTutor
Mia Chen
Week of 13 Oct
Mon 13Tue 14Wed 15Thu 16Fri 173pm4pm5pm6pmYear 84:00pmYear 105:30pmYear 94:00pmYear 116:00pmYear 75:00pmAarav4:30pm
APMC×
Available timesTue 14 OctBook session
Aarav with Mia · Maths
4:30 – 5:30pm⚠ Aarav busy
Thu 16 Oct3:30 – 4:30pm
4:30 – 5:30pm4:30 – 5:30pm✓
Repeat weekly
Lessons−110+
✉Sent to Sarah to confirm before it's booked
Book 10
In ClassQuill · Book session
AP10 weeks9 proposed
Aarav Patel · Maths with Mia Chen
Every Thursday · 4:30–5:30pm · in person
Thu18 Dec4:30pmProposed
Thu11 Dec4:30pmProposed
Thu4 Dec4:30pmProposed
Thu27 Nov4:30pmProposed
Thu20 Nov4:30pmProposed
Thu13 Nov4:30pmProposed
Thu6 Nov4:30pmSkipped
Thu30 Oct4:30pmProposed
Thu23 Oct4:30pmProposed
Thu16 Oct4:30pmProposed
!Thu 6 Nov skipped: Mia already teaches at 4:30. Every other week is free.
✉
Proposed 9 sessions — 1 skipped due to conflicts
Sarah and Aarav get one message for the whole series
In ClassQuill · Family home0 lessons9 confirmed
6:05●●● ▮
SPHi Sarah
CClassQuill · now
Your tutor proposed a series of 9 sessionsMia ChenNeeds approval
Accept allDecline all
Choose individual sessions (9)
16OctConfirmed
Maths with Mia
Thu 4:30pm · weekly
+ 8 more Thursdays, to 18 Dec
Your calendar
Upcoming · Mia Chen
Nothing booked for Aarav yet
16OctNext
Aarav Patel · Maths
Thu 4:30pm · with Mia Chen
23Oct
Aarav Patel · Maths
Thu 4:30pm · with Mia Chen
30Oct
Aarav Patel · Maths
Thu 4:30pm · with Mia Chen
13Nov
Aarav Patel · Maths
Thu 4:30pm · with Mia Chen
+ 5 more Thursdays, to 18 Dec
✓
Confirmed 9 sessions
On your calendar · reminders before every lesson
In ClassQuill · MessagesThu 23 Oct → Fri 24 Oct · 4:30–5:30pm
7:42●●● ▮
‹MCMia Chen
Thu 23 Oct · 4:30pm···
Maths with MiaConfirmed
Aarav has school camp on Thursday. Could we do Friday?
Time change requestThu 23 Oct → Fri 24 Oct, 4:30pmWaiting✓Accepted
Request time change
Cancel session
Request time change
Fri 24 Oct · Mia's free times
4:30pm4:30pm5:30pm
Send request
Requests
Needs a reply✓MovedSP
Sarah Patel
asked to move Aarav's lesson
“Aarav has school camp on Thursday.”
DeclineAccept
✓No clash on Friday
✓Reminders moved
Mia Chen · week of 20 Oct
CalendarWed 22Thu 23Fri 244pm5pm6pmYear 95:00pmAPAarav4:30pm
✓
Moved to Fri 24 Oct, 4:30pm
Sarah, Aarav and Mia told by email and in the app
A time that suits both
Book session opens beside the tutor's calendar. Their free times are listed, and any time the student is already busy is flagged. Pick one, repeat weekly, press Book.
Every lesson invoiced. Every tutor paid.
Turn on auto-invoicing and invoices draft and send themselves from the lessons you teach. Families pay by card or bank transfer, and payroll comes from the same lessons.
In ClassQuill · Mia's lesson
SESSION COMPLETE
24OctNot marked✓ Attended
Year 10 Maths
Fri 24 Oct · 4:30pm
MCMia ChenAPAarav Patel
Mark attendanceMarked by Mia · 5:32pm
Mark attendance
Did Aarav attend?
Attended
No-show
Excused
ConfirmTAX INVOICEDraft
B
Brightside Tutoring
ABN 12 345 678 901 · Box Hill
Bill toSPSarah Patel
Year 10 Maths · Fri 24 Oct
$85.00Mia Chen · 1 hour
GST included$7.73
Total$85.00
Due 14 days after it's sent
✓
Invoice drafted for Sarah Patel
From Mia's lesson, at your rates. Nobody typed a thing.
In ClassQuill · Invoices
TAX INVOICEDraftSent
Number given when sentINV-000042
SPSarah Patel$85.00
Sends automatically15 min check
✓ Sent to [email protected] · 5:47pm
Due 14 days after it's sentDue Fri 7 Nov
✉
B
Brightside Tutoring
to [email protected] · 5:47pm
Invoice INV-000042 from Brightside Tutoring — $85.00 due
$85.00 dueDue Fri 7 Nov
View invoice✉
Emailed to Sarah Patel
Sent on its own after your 15-minute check
In ClassQuill · Payments
SP
Payments
Sarah Patel · for Aarav
INV-000042
$85.00Fri 7 NovPay by cardUnpaid✓ PaidYear 10 Maths · 24 Oct
INV-000038
$85.00Sat 18 Oct✓ PaidYear 10 Maths · 16 Oct
INV-000042 · Year 10 Maths$85.00
Pay by card✓ Card payment approved
Or pay by bank transfer, quoting the reference
PayID[email protected]ReferencePATEL-7KQ2
✓Download PDF ↓
Paid · INV-000042
$85.00 by card · Fri 7 Nov · receipt emailed to [email protected]
✓
Paid · receipt emailed to Sarah
Bank transfers you mark paid yourself
In ClassQuill · PayrollDownload ↓
Payroll · October
From completed lessons
✓TutorAdjustmentsTotal owed
✓MC
Mia Chen
—+$12.00$360.00$372.00Owed✓ Paid8 lessons · 8 hrs
✓JR
James Ruiz
—$270.00Owed✓ Paid6 lessons · 6 hrs
✓SW
Sophie Wong
—$202.50Owed✓ Paid4 lessons · 4.5 hrs
Select tutors to mark them paid.Selected: 3 tutors · $844.50Mark paidMark 3 paid
MC
Parking · $12.00
Mia's approved expense
Mark as paid
3 tutors · $844.50 · October
Payment method
ManualBank transfer, cash, or paid outside ClassQuill
ABA fileAfter you've sent it to your bank
CancelConfirm
✓
3 tutors marked paid
Mia, James and Sophie are told they've been paid
Lesson done, invoice drafted
The tutor marks attendance and, with auto-invoicing on, a tax invoice drafts itself at your rates, with GST and your ABN.
Tutoring reimagined
Before the lesson
During the lesson
Teach live. Notes write themselves.
Video call and a shared whiteboard. End the call and the lesson summary is written, with a version for parents.
After the lesson
Marks feed the map. Ready for the next lesson.
Also: record the lesson · Ask AI, any time · self-paced courses that unlock on dates you set
See the learning platformIntegrate & automate
It plugs into what you already run
Payments, calendars, video and your AI tools, connected without a developer.
Need something else? Tell us, we build what customers ask for.
See all integrationsWho's behind it
We're not a software company that discovered tutoring
We run our own tutoring company on ClassQuill, so every feature is tested by real tutors and students before you get it.
Meet the founders
Brandon Collis
Founder
Will Noonan
Co-Founder
Ruchir Kajrolkar
Co-Founder
Start your 30‑day free trial now
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